Materials Procurement Plan

The Material Procurement is planned in stages, as detailed below:

Stage 1 : Identification of Vendor for each product

• Materials selected from the approved list of makes
• Evaluation of Technical Compatibility based on Consultant's specification
• Negotiations conducted for Commercial Pricing and Terms / Conditions
• Freezing of final Vendor

Stage 2 : Securing Client approval for Product

• Submission of makes of materials proposed to be used for Client approval
• Submission of Samples / Sample Board for Client approval

Stage 3 : Quantity Survey

• Obtaining approval of Shop Drawings
• Quantifying material requirement based on the above
• Preparing Schedules of Material requirements
• Transcribing these schedules to the BOQ and evaluating project cost based on the Shop drawings as compared to Tender drawings
• Communicating budgetary project cost
• Obtain Client approval in case budgets are exceeded

Stage 4 : Material Procurement

• Place Purchase Orders
• Obtain drawings for client approval

Stage 5 : Quality Control : Please refer : Methodology for Quality Control

Stage 6 : Materials handling at site

• Maintain Storage Yard for heavy materials and Stores for costlier / smaller materials
• Maintain Registers for Stock
• Security for Stock
• Registers for Materials in / Out
• Getting Security clearance from Client for In / Out materials
• Disposal of Scrap on periodical basis keeping in view the segregation of usable / unusable / Toxic Scrap

Stage 7 : Communicating with Client the information on Material procurement :

To be done periodically till site closure

Stage 8 : Closing site and removal of excess material

• Quantify materials excess
• Tally with Billing / Delivery Challans
• Submit list for Client approval and issue of Gate Pass
• Clear materials and restore stock area to original condition for handing over to Client.